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Minimum Admission Requirements
The minimum requirement for admission to any post-secondary program
is an Ontario Secondary School Diploma (30 credits) or an Ontario
Secondary School Graduation Diploma or the equivalent, with credits
at the general level, or mature student status as defined below.
Please consult individual program descriptions for the specific
subjects required for admission to each program, and details of
any selection procedures.
Applicants who lack required subjects for admission may want to
consider completing a college preparatory course of study in order
to meet the requirements.
Mature Applicants
Applicants who are 19 years of age as of the first day of classes
in the year of admission, and who do not have OSSD or OSSGD standing,
are considered as mature applicants. Such applicants must complete
the required subjects for admission. If they lack the required subjects,
they may be requested to write a diagnostic test. Mature applicants
are treated on an individual basis and should consult the Admissions
Office as early as possible to determine if pre-entry testing and/or
college preparatory studies are required.
Application forms are available from the College. A certified copy
of academic transcripts or other evidence of academic achievement
should be attached. Course credits or exemptions may be granted
for life experience for mature students.
NOTE: Applicants who are not Canadian citizens
or who do not have permanent residence status are not considered
under this clause.
Graduates with Basic Level Credits
All applicants who have completed OSSD or OSSGD diploma requirements
with all or part of their credits at the basic level are considered
on an individual basis. Favourable consideration is much more likely
if the applicant has completed Grade 11 and 12 English and Grade
11 and 12 mathematics (where appropriate) at the general level.
Correspondence Courses
Applicants enroled in secondary-school correspondence courses which
are needed to complete College admission requirements must meet
the following conditions:
i) enrolment in the course must be declared to the College at the
time of, and with the application;
ii) evidence of successful completion of a correspondence course
must be made available to the College by August 1.
Part-Time Students
Part-time students are those taking less than 70% of the hours
per week or 66.7% of the courses in a program.
Advanced Standing
a) Transfer of Credit:
Those wishing to receive credit for previous successful formal study
at other institutions must submit transcripts as early as possible,
and may also be asked to provide other documentation for evaluation.
University courses, courses from other colleges, and in some cases
Ontario OACs may be eligible for credit transfer.
The dean of the school in which the program resides assesses the
documentation and grants any relevant exemptions for equivalent
courses or modules. An assessment charge of $25.00 per exemption
to a maximum of $250.00 will be levied for the document evaluation
process.
b) Prior Learning Assessment:
Applicants with work experiences or other types of
non-credentialed learning may be eligible for credits at Loyalist.
Graded credits (as opposed to exemptions) are granted.
i) Challenge Processes:
Many course and module requirements are eligible for challenge.
The challenge process measures demonstrated learning against the
knowledge and skills required by course outcomes through a variety
of evaluation methods. If successful, credit will be awarded without
requiring enrolment in a course or module. Requests for challenges
should be made at the time of admission to a program so that the
challenge process can be scheduled within a reasonable period of
time.
A challenge fee is payable in advance and is not refundable.
ii) Portfolio-assisted Assessment of Prior Learning:
Individuals with substantial non-credentialed learning gained through
work or other experiences, or those who wish to begin a career-planning
process and prepare for entry into a College program, may enrol
in a PLA portfolio development course. The resulting portfolios
can be submitted to program faculty for assessment against the requirements
and learning outcomes of required courses or modules. A tuition
fee is charged as are assessment fees for each course evaluation.
iii) Learning Contracts:
Successful completion of a credit through Prior Learning Assessment
may require further work on the part of a learner. In these cases,
a learning contract may be drawn up at the discretion of the relevant
faculty member. An additional fee may be charged.
NOTE: Transfer of Credit and Prior Learning Assessment
are available to applicants to a maximum of 75 per cent of certificate
or diploma requirements. Some programs have identified block credit
for certain combinations of transfer credits and/or experience.
For further information on Transfer of Credit or Prior
Learning Assessment, please contact the Registrar or Prior
Learning Assessment Co-ordinator.
Grading System
The official College grade is a letter grade. This grade is converted
into a numerical value for the purposes of calculating the Grade
Point Average (GPA). For reference purposes only, see the chart
below for percentage range.
Grade Point Average (GPA)
One unit of credit normally equals one contact hour per week. The
GPA is determined by multiplying the units of credit in each course
by the numerical value of the mark obtained (A=4, B=3, C=2, D=1).
The results are totaled and divided by the total units of credit
for all courses.
A student must attain a GPA of 2.0 or better in all required (graded
or exempted) courses in a program in order to qualify for a Loyalist
diploma or certificate. Some programs have additional requirements.
The Dean's List: The Dean’s List recognizes
outstanding academic achievement and is awarded to full-time students
in diploma programs with no subject failures and an overall GPA
of 3.8 or higher.
Registration
Registration is a two-phase operation: financial and administrative.
The financial phase involves the payment of tuition fees. The administrative
phase involves the actual selection of courses and takes place just
prior to the start of classes. This administrative phase does not
take place until the financial requirements are met. No student
is officially enroled until both phases are completed.
Late Registration to a Program
All students must be officially registered in a post-secondary
program by the end of the third week of classes. Exceptions to this
require the written approval of the appropriate Dean, to the Registrar.
A late registration fee of $25.00 will be levied for any registration
after the first week. Students who attend classes without officially
registering for the course receive no grades or credit for such
courses at the end of
the semester.
Program Transfer
A student wishing to transfer to a different program must do so
within the first 15 school days and must receive permission of the
receiving Dean who advises the Registrar in writing. The receiving
Dean determines what credits may be allowed from a previous program
and advises the Registrar accordingly.
Where a student is sponsored by an external agency, eg., Community
and Social Services, WSIB, HRDC, etc., the Registrar ensures that
the proposed change is supported by the sponsoring agency in writing
before the official transfer
is approved. The student must officially drop and add courses in
accordance with the requirements of the new program.
Adding/Dropping Courses
Students adding and/or dropping courses after the official registration
period must use the Subject Add/Drop form available from the Registrar’s
Office. Transfers between sections of the same course are accomplished
in the same manner.
Courses officially dropped within the first six weeks of a given
semester remain on the transcript and are assigned a W (Withdrawn).
All courses remaining on a student’s record after the six-week
period are recorded with an “F” grade on the transcript.
By exception, the program Dean may approve granting a W grade beyond
the six week deadline for ill health or extenuating circumstances.
The Dean must inform the Registrar in writing of this decision.
Documents of proof are required.
No academic record is shown for a course or courses which a student
is required to drop due to a grade review decision to uphold a failing
grade in a prerequisite course. Only those students whose names
appear on a class list are eligible for grades. Similarly, if a
name remains on a class list (and not by error), a grade is assigned.
Student Responsibility
The student bears the ultimate responsibility to officially register
in a program and respective courses, and to follow proper procedures
to officially add/drop courses or withdraw from a program/course
after registration. Students who do not officially register do not
have their names appear on any class list, and are not eligible
for grades.
Students should be aware that the dropping of courses may affect
their OSAP status (full-time to part-time) and are advised to consult
with the Registrar or Financial Assistance Office to verify their
status.
Transfer of Credit and Prior Learning Assessment
Exemptions for courses or modules successfully completed at other
educational institutions are not included in the calculation of
the Grade Point Average (GPA). Successful challenges for credit
and portfolio assessments are graded and included in the GPA calculation
(see Advanced Standing on Page 107).
Students must apply for exemptions or complete challenges within
the first month of the semester within which the credit normally
falls. A student who has registered in a course and later withdraws
is not eligible to apply for an exemption or a challenge during
that semester.
Exemptions granted through transfer of credit are only applicable
to registered students completing the requirements of the program
in which they are enroled. In the case of graded credits gained
through Prior Learning Assessment,
no distinction is made between these and credits gained through
enrolment in the course or module.
Auditing
Students may audit a course with the permission of the School Dean.
Audit students are not required to attend class, submit assignments
or write term tests or final examinations. Full course fees are
paid on enrolment in the course. A credit is not granted for the
course. Students auditing courses are assigned a no evaluation (N)
grade. Audit courses must be declared at the time of registration.
Attendance
Policy regarding class attendance should be clarified with each
professor if not clearly stated in course program documentation.
Some activities such as clinical/field placement, special labs or
events, may have an attendance requirement.
Compulsory Academic Withdrawal
Learners who do not successfully complete at least 50% of the courses
or modules in which they enrol in each of two consecutive semesters
in the same program or different programs will not be allowed to
re-enrol for a third attempt in any College program in a subsequent
semester unless special permission is granted by a dean. A student
who is denied re-enrolment in any program following two or three
unsuccessful attempts will not be eligible to re-enrol in any program
for a minimum of one calendar year.
Learners who do not successfully complete the requirements for an
individual course or module after two attempts will not be allowed
to re-enrol in that course or module for a third attempt unless
special permission is granted by a dean. A student who is denied
re-enrolment in a specific course or module after two or three unsuccessful
attempts will not be allowed to re-enrol in that course or module
for a minimum of one calendar year.
Program Withdrawal
To qualify for a refund of tuition fees, a student must officially
withdraw from the College and program within the first ten school
days of a given semester.
To officially withdraw, the student must complete a withdrawal application
form available from the Counselling office. Students speak with
a counsellor and the Dean of the program as part of the process.
Students officially withdrawing from a program before the end of
the first six weeks of the semester have courses recorded with a
W (Withdrawn) grade on their transcripts. Students officially withdrawing
after the first six weeks of the semester have courses recorded
with an F grade on their transcripts.
Students who fail to officially withdraw are considered as still
enroled with grades reflected accordingly. Anyone not officially
enroled in a program by the end of the first 15 school days of a
semester is removed from the active file, with any paid tuition
refunded (minus a $100.00 administrative fee and a $50.00 deferral
fee).
In the event of ill health or other extenuating circumstances, the
program Dean may agree to grant W grades beyond the normal six-week
class period. The approval of the Dean must be sent in writing to
the Registrar along with pertinent documents of verification (doctor's
letter, hospital receipt, etc.). No such change of grade is possible
after the last class day for that semester.
Program Advisory Committees
To keep programs relevant, Loyalist College has established an
Advisory Committee for each program or cluster of programs. These
committees report to the Board of Governors through the College
President. Committee members are selected from area employers, professional
organizations, other educational institutions, social agencies,
government agencies, current students, and include recent College
graduates.
The contributions of current and past members of
Loyalist College program advisory committees are gratefully acknowledged.
For further information on Transfer of Credit or Prior Learning
Assessment, please contact the Registrar.
Tel: 613-969-1913 Ext. 2204
Fax: 613-969-7905
1-888-LOYALIST
Email:
liaison@loyalistc.on.ca
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